Conditions in Power Automate with examples

 🤖 Introduction to Conditions in Power Automate

• Conditions in Power Automate allow you to add 🌿 branching logic to your workflows, enabling flows to make decisions based on data.
• They evaluate whether a statement is ✅ true or ❌ false, then execute actions accordingly.
• Conditions are essential for automating complex scenarios where outcomes depend on dynamic inputs.

🔑 Key Concepts

• 🎬 Condition Action:
  • A built-in action that splits your flow into ➡️ Yes/No branches based on a logical expression.
• 📦 Dynamic Content:
  • Data from previous steps (e.g., email subjects, form responses).
• 🧰 Expressions:
  • Functions like equals(), contains(), or greater() to evaluate data.

📧 Example: Prioritize Support Tickets

• Scenario: Automatically escalate high-priority emails from Gmail to a Teams channel.

• 🪜 Step-by-Step Flow:

  • 🔔 Trigger:
    • "When a new email arrives (V3)" (Gmail).
  • 🤔 Condition:
    • Check if email is marked as "High" priority:

      @equals(triggerBody()?['Importance'], 'High')
      

    • ⚙️ Configure dynamic content:
      • ⬅️ Left value: Importance (from email trigger).
      • ➡️ Right value: High.
  • ✅ Yes Branch (High Priority):
    • 💬 Post a message in Teams:
      • Channel: Support Team
      • Message: "Urgent: @{triggerBody()?['Subject']} from @{triggerBody()?['From']}"
  • ❌ No Branch (Normal Priority):
    • 💾 Save email details to SharePoint:
      • Action: "Create item" (SharePoint list).
      • Fields: Subject, Sender, Body.

📂 Common Condition Types

• 🔤 Text Comparison:

  •   @contains(triggerBody()?['Subject'], 'URGENT')
    

  • Use case: Flag emails with specific keywords.
• 🔢 Number Comparison:

  •   @greater(triggerBody()?['Sales'], 1000)
    

  • Use case: Trigger alerts for sales exceeding $1,000.
• 📅 Date Comparison:

  •   @less(utcNow(), triggerBody()?['Deadline'])
    

  • Use case: Check if a project deadline has passed.
• 🔗 Multi-Condition Logic:

  •   @and(equals(triggerBody()?['Status'], 'Pending'), greater(item()?['Quantity'], 10))
    

  • Use case: Validate stock levels and status simultaneously.

✨ Benefits of Using Conditions

• 🔄 Dynamic Automation: Tailor workflows to real-time data (e.g., prioritize urgent tasks).
• ✅ Error Reduction: Validate inputs before processing (e.g., check for empty fields).
• 📈 Efficiency: Eliminate manual sorting or filtering of data.

💡 Best Practices

• 🧪 Test Conditions: Use the Compose action to debug expressions.
• ⛓️ Nested Conditions: Combine multiple conditions for complex logic (e.g., tiered approvals).
• ↩️ Default Actions: Use the No branch to handle exceptions or log ignored cases.

By mastering conditions, you can build intelligent workflows that adapt to varying scenarios, ensuring your automation aligns with business needs. Let me know if you’d like more advanced examples! 🚀