How many groups are available in Power BI that can set permissions ? Power BI interview questions and answers 318

 How many groups are available in Power BI that can set permissions ?

There are three primary groups that can be used to set permissions in Power BI:

1. Security Groups:

• Microsoft 365 Security Groups: These are the most common and recommended groups for managing permissions in Power BI. They offer the most flexibility and are integrated with other Microsoft 365 services.

• Azure Active Directory (Azure AD) Security Groups: These are also compatible with Power BI, providing similar functionality to Microsoft 365 Security Groups.

• Distribution Lists: While not technically security groups, distribution lists can be used to assign permissions, but they have limitations compared to security groups.

2. Workspace Access Roles:

• These roles are specific to individual workspaces within Power BI and determine the level of access users have within those workspaces.

• The roles include:

• Admin: Full control over the workspace.

• Member: Can contribute content and manage workspace settings.

• Contributor: Can contribute content but cannot manage settings.

• Viewer: Can only view content, without editing or sharing capabilities.

3. App Access Roles:

• These roles control access to published apps in the Power BI service.

• The roles include:

• Can view: Users can view the app content.

• Can edit: Users can view and edit the app content.

Key Points:

• It's crucial to create and manage security groups appropriately for effective permission management.

• Workspace and app roles complement security groups by providing granular control within specific workspaces and apps.

• For sensitive data or complex scenarios, consider using Row-Level Security (RLS) to filter data at the row level based on user roles or attributes.