Sunday 7 January 2024

How to publish Power BI reports to the Web ? Power BI interview questions and answers 296

 How to publish Power BI reports to the Web ?

Publishing Power BI reports to the web is a great way to share your insights with a wider audience, even without Power BI licenses for everyone. Here's how you can do it:

1. Access the "Publish to web" feature:

  • Open the Power BI Desktop report you want to publish.

  • Go to the "File" menu and choose "Publish to web (public)" or "Publish to web".

  • Choose "Publish to web (public)" if you want anyone with the URL to access the report.

  • Choose "Publish to web" if you want to control access with Azure Active Directory (AAD) identities.

2. Configure settings and embed code:

  • A pop-up window will appear with various settings and options. Configure them according to your needs:

  • Privacy: Choose "Public" for anyone to access, or "Specific people or groups" to use AAD identities.

  • Navigation: Enable or disable features like filters, slicers, and bookmarks.

  • Refresh schedule: Set how often the report data refreshes automatically.

  • Once configured, click "Publish".

  • Power BI will generate an embed code snippet.

3. Share the embed code:

  • Copy the embed code snippet.

  • Paste the code into any web page, blog post, social media platform, or other online platform where you want to display the report.

Additional Tips:

  • Preview before publishing: Click "Preview" in the "Publish to web" window to see how the report will look and interact before going live.

  • Branding and customization: You can customize the header and footer of the published report with your logo and branding elements.

  • Security considerations: Use caution when publishing reports with sensitive data. Consider using "Specific people or groups" access control with AAD for secure sharing.

  • Monitor and update: Keep an eye on the published report performance and refresh schedule. Update the report in Power BI Desktop and republish the changes when needed.

By following these steps and applying the tips, you can effectively publish your Power BI reports to the web and share valuable insights with a wider audience.

Remember, depending on your Power BI license type and organizational policies, there might be limitations on data security and features available for public web publishing. Be sure to adjust your approach and settings accordingly.

I hope this helps! Feel free to ask if you have any further questions about specific aspects of publishing Power BI reports to the web.

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