Thursday 21 December 2023

What is the difference between the Power BI dashboard and report ? Power BI interview questions and answers 066

 What is the difference between the Power BI dashboard and report ?

Power BI dashboards and reports serve different purposes when it comes to data analysis and visualization. Here's a breakdown of their key differences:


  • Dashboard: Provides a high-level overview of key metrics and KPIs. Think of it as a concise snapshot of your data, highlighting essential information in a readily digestible format.

  • Report: Offers a deeper dive into specific data points and trends. It allows for detailed analysis, exploration, and manipulation of data through interactive visualizations and filters.


  • Dashboard: Typically composed of individual tiles representing visuals, KPIs, or even other dashboards. These tiles can be linked to underlying reports for further exploration.

  • Report: Contains a collection of visuals, tables, and charts arranged in a specific layout to tell a story about your data. It provides in-depth analysis and drill-down capabilities.


  • Dashboard: Generally designed for quick scans and consumption of key insights. Some elements might be interactive, like filtering tiles or navigating to connected reports.

  • Report: Highly interactive, allowing users to filter, drill down, slice and dice data through various functionalities. Users can explore different aspects of the data and customize their analysis.

Sharing and Collaboration:

  • Dashboard: Ideal for broad sharing with various audiences, including those with limited technical knowledge. They offer a quick overview without overwhelming users with details.

  • Report: More suited for targeted sharing with users who want to engage in deeper analysis and data exploration. It encourages collaboration and discussion around specific data points.

Creation Process:

  • Dashboard: Often built by compiling existing reports and visuals into a curated overview. Users can personalize their dashboards by selecting and arranging relevant tiles.

  • Report: Designed and built from scratch or based on specific data exploration needs. It requires a thorough understanding of the data and the story you want to tell.

Analogy: Imagine your data as a vast landscape.

  • Dashboard: Offers a scenic overlook, highlighting key landmarks and providing a general sense of the terrain.

  • Report: Takes you on a guided hike through the landscape, allowing you to explore specific trails, observe details, and gain a deeper understanding of the environment.

Ultimately, both dashboards and reports play crucial roles in Power BI. Choosing the right tool depends on your specific needs and audience. Use dashboards for quick overviews and broad communication, while reports cater to in-depth analysis and user engagement with the data.

I hope this helps clarify the differences between Power BI dashboards and reports!

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