What is the process to refresh Power BI reports when it is uploaded into the cloud ?
There are two main ways to refresh Power BI reports when it is uploaded to the cloud:
1. Scheduled refresh:
This is the most common method and allows you to automatically refresh your report at specific intervals (e.g., hourly, daily, weekly). This ensures your data is always up-to-date and users see the latest information.
Here's how to set up scheduled refresh:
In Power BI Service, go to your workspace and select the report you want to refresh.
Click on "Settings" in the left navigation pane.
Select "Schedule refresh" from the options.
Choose the refresh frequency, time, and data gateway if needed.
Optionally, configure advanced settings like failure notifications and data source credentials.
Click "Save".
2. On-demand refresh:
This allows you to manually refresh your report whenever you need. This is useful if you want to see the latest data immediately after an update occurs in your data source.
Here's how to perform an on-demand refresh:
In Power BI Service, open the report you want to refresh.
Click on the three dots (...) in the top right corner of the report.
Select "Refresh" from the menu.
The report will be refreshed immediately.
Additional things to keep in mind:
Your Power BI license determines the allowed refresh frequency and limitations. For example, free licenses only allow daily refresh.
Data gateways may be needed if your data source is on-premises.
Scheduled refreshes may take some time to complete, depending on the size of your data and the complexity of your report.
You can monitor the refresh history and status of your reports in the "Settings" section.
I hope this explanation helps! Feel free to ask if you have any further questions about refreshing Power BI reports in the cloud or need help setting up specific refresh options.
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