Is it possible to download the Power BI datasets or reports without publishing them to the web ?
Yes, it's possible to download Power BI datasets and reports without publishing them to the web. Here are the primary methods:
1. Downloading from Power BI Desktop:
Datasets:
Navigate to File > Export > Power BI Desktop Data (.pbix).
This saves a copy of the dataset, including data, model, and visualizations, as a .pbix file.
Reports:
Select a report page.
Click File > Export > Power BI Report (.pbix).
This downloads a copy of the report structure and visualizations (without underlying data) as a .pbix file.
2. Downloading from the Power BI Service:
Datasets:
Access the dataset in the Power BI service.
Click the Download icon (downward arrow) and choose ".pbix file".
This downloads a copy of the dataset, including data, model, and visualizations, as a .pbix file.
Reports:
There's no direct download option for entire reports from the service.
Export individual visuals as images (PNG, SVG) or data as CSV files.
3. Using Power BI Report Builder:
Paginated Reports:
Connect Power BI Report Builder to published Power BI datasets.
Create paginated reports with precise control over layout and formatting.
Export these reports as PDF, Word, or other printable formats.
4. Downloading Shared Content:
Shared Datasets:
If a dataset is shared with you, download a copy by clicking "Get data" and choosing "Files" to locate the shared .pbix file.
Key Considerations:
Permissions: Downloading requires appropriate permissions to access the dataset or report.
Data Sensitivity: Be mindful of data security and privacy when downloading and sharing content.
Offline Access: Downloaded content can be accessed and used offline in Power BI Desktop.
Collaboration: Downloading might be necessary for offline collaboration or sharing with users without Power BI access.
Choose the method that aligns best with your purpose and access rights.
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